Policies and Procedures

Policies and Procedures for Consultation

The Catholic District School Board of Eastern Ontario is currently developing various policies and administrative procedures that guide staff in the implementation of Board or Ministry of Education initiatives. All policies are governed by the Board’s Mission Statement and guiding principles.

For complete details, please see the CDSBEO Framework for Policy Development.

Policies will be posted below for public consultation for a two-week period once developed. Please send comments and suggestions to any policies posted for public consultation to Judith Bériault, Executive Assistant to the Director of Education at Judith.Beriault@cdsbeo.on.ca.

The following policies are currently posted for public consultation. Please send comments and/or feedback before Thursday, June 11, 2026.

201 Out of School Activities

207 Learning Resources

210 Home Schooling

806 Disability Management

1101 Travel & Expense Claim Reimbursement, Hospitality & Use of Corporate Credit Cards

Please Note: The Catholic District School Board of Eastern Ontario is currently undergoing a Policy/Procedure reorganization process. New and revised administrative procedures will be posted under Table A, and existing policies/procedures will remain under Table B. Please contact Judith Beriault should you have any questions.

Table A

Directional Policy	Administrative Procedure	Forms & Appendices
100 Governance, Vision, and Strategic Priorities	101 Election Campaign Activities and Use of Board Resources During Election Campaigns
	102 Electronic Meetings
	103 Trustee Honorarium
	104 Student Trustee	104A – Student Trustee Supervision Form
	106 Trustee Code of Conduct Previous Versions: A5 Trustee Code of Conduct – Revised August 2024 A5 Trustee Code of Conduct
	107 Communication Guidelines
200 Nurturing and Protecting Catholic Education	201 Out of School Activities	201 – Planning Checklist 201A – Activities Not Approved 201B – High Care Activities 201C – Supervision Ratios 201D – Out of School Activities Approval Form (Categories 2-5) 201E – Out of School parental Permission Form (Category 2) 201F – Out of School Permission Form (Category 3) 201G – Informed Consent/Permission Form (Category 4-5, Under 18) 201H – Release of Indemnification Form (Categories 4-5, Over 18) 201I – Volunteer Driver 201J – Athletic Participation Permission Form 201K – Alpine Skiing/Snowboarding Form
	202 Research Initiated by External Agencies	202A – Application Form for Research Requests 202B – CDSBEO Research Agreement 202C – CDSBEO Code of Ethics for Researchers 202D – CDSBEO Parental Consent Form
	203 PLAR in Secondary Schools	203A – Application Package to Challenge to Credit for a Course 203B – PLAR Challenge for Credit – Cumulative Tracking Record 203C – PLAR Challenge for Credit – Interim Tracking Record 203D – PLAR Process Flow Chart
	204 PLAR of Mature Students	204A – Ontario Schools Intermediate and Senior Division Equivalent Standing for Mature Students 204B – Cumulative Tracking Record – Equivalency Process for Grade 9 & 10 204C – Cumulative Tracking Record – Equivalency Process for Grade 11 & 12 204D – Application for Assessment – Grade 9 & 10 Credits Equivalency Process 204E – Application Assessment – Grade 11 & 12 Credits Equivalency Process
	205 Home Hospital Individualized Instruction	205A – Home Instruction Unit
	206 Admission of Students
	208 School Blessings, Official Opening and Anniversaries
	209 Cooperative Education	209A – Placement of Cooperative Education Students Form 209B – Designing for Success 209C – The Least You Should Know, Cooperative Education
	212 Attendance
	217 Legacy Projects and Parish/Diocesan Partnerships
	218 Early Reading Screening
300 Belonging in Catholic Schools	301 Indigenous Self-Identification
	306 Religious Accommodation
400 Safe, Inclusive and Progressive Schools	401 Bullying Prevention and Intervention
	402 Duty to Report: Reporting Children in Need of Protection
	403 Non-Service Animals in Schools	403A – Request for Non-Service Animals in the Classroom 403B – Sample Letter to Families
	404 Use of Service Animals in Schools	404A – Application Request for Guide Dog/Service Dog 404B – Application Request for Service Animal 404C – Principal Checklist 404D – Sample Letters
	405 Safe Arrivals
	406 Access and Trespassing
	411 Supporting Positive Student Outcomes: Safety for all
	413 Progressive Discipline
	414 Suspension, Expulsion, Appeal and Programs
	415 Substance Use and Prevention
	416 Code of Conduct
	422 Delegation of Authority	422A – Delegation of Authority Staff List 422B – Notice of Delegation of Authority 422C – Teacher in Charge Form
	428 Principal Initiated Alternative Learning Program	428A – Principal Initiated Alternative Learning Program Letter
500 Student Transportation
600 Nurturing and Developing Human Resources	601 Electronic Monitoring
	602 Employee Fitness for Duty	602A – Employee Fitness for Duty Assessment Guidelines
	603 Child Sexual Abuse Prevention and Reporting	603A Form for Reporting Concerning Behaviour 603B Protocol for Reporting and Investigating Concerning Behaviour
	604 Employee Mental Health and Wellness
	606 Performance Appraisal of Employees
700 Healthy Schools and Workplaces	701 Confirmed Case of Fifth Disease	701A Fifth Disease Poster 701B Fifth Disease Letter to Parents
	702 Administration of Medication	702A Authorization for Administration of Medication Form 702B Individual Student Record of Administered Medication
	703 Occupational Health and Safety
	704 Anaphylaxis	704A Plan of Care Requirements and Checklist 704B Anaphylaxis Plan of Care 704C Letter to Parents – Notification of Allergies and Creating an Allergy Safe Environment 704D Letter to Parents-Guardians – EpiPens 704E – Medical Conditions, Incidents and Emergencies
	705 Concussion Protocol, Awareness and Training
	706 Asthma	706A – Plan of Care Requirements and Checklist 706B – Asthma Plan of Care 706C – Prevalent Medical Condition – Letter to Parents-Guardians 706D – Prevalent Medical Conditions, Incidents and Emergencies
	707 Pediculosis	707A – Sample Letter of Notification 707B – Verification of Treatment 707C – Letter of Attention to Classes of Identified Students with Suspected Pediculosis (Head Lice)
	709 Nutrition
	714 Diabetes	714A – Plan of Care Requirements and Checklist 714B – Type 1 Diabetes Plan of Care Form 714C – Medical Conditions, Incidents and Emergencies Monthly Form
	715 Epilepsy	715A – Plan of Care Requirements and Checklist 715B – Epilepsy Plan of Care Form 715C – Medical Conditions, Incidents and Emergencies Monthly Form
	716 Extreme Weather and Environmental Conditions	716A – Heat Response 716B – Cold Response 716C – Hazards of Extreme Heat 716D – Hazards of Extreme Cold
	717 Emergency Preparedness
	729 Fall Prevention	729 Appendix A – Ladder Inspection
	733 Personal Protective Equipment	733A – Footwear Guide
	734 Working Alone	734 Appendix A – High Risk Activities 734 Appendix B – Home Visits – Additional Precautions
	738 Student and Visitor Injury Reporting
	739 Student Injury Prevention
	740 Critical Injury and Fatality Reporting
800 Nurturing Employee Relations	801 Employee Acceptable Use of Technology
	802 Workplace Violence Prevention	802A – Notification of Potential Risk of Injury 802B – Community Resources for Victims of Violence
	803 Workplace Harassment Prevention	803A Workplace Harassment Formal Complaint Form 803B Overview of Workplace Harassment Investigation
	804 Conflict of Interest
	805 Attendance Support Program
900 Parent Support and Relations	901 Catholic School Council
1000 Positive Communications	1001 Municipal, Provincial, and Federal Elections
	1002 Freedom of Information and Protection of Privacy
	1006 Privacy Breaches
	1007 Video Surveillance
	1008 Use of Electronic Communications and Social Media	CDSBEO Social Media Guidelines for Employees
	1013 Media Relations
	1015 Digital Discipleship – Student Responsible Use of Technology	1015A – Catholic Elementary School Student Responsible Use Agreement 1015B – Catholic Secondary School Responsible Use Agreement
1100 Nurturing and Protecting Resources	1101 Travel & Expense Claim, Hospitality & Corporate Credit Cards	1101A – Travel Expense Form 1101B – Checklist 1101C – Board-wide Mileage KM Chart 1101D – Visa Submission Form
	1104 Fundraising in Schools
	1106 Financial Accountability
	1109 Purchasing of Services and Goods	1109A – Purchasing Process & Requirements 1109B – Procurement Approval Authority Schedule (PAAS) 1109C – Open and Competitive Procurement Process 1109D – Non-Competitive Procurement Approval Form & Single/Sole Source Exception Codes 1109E – Evaluation Team Conflict of Interest Declaration 1109F – Evaluation Team Non-Disclosure Agreement
	1112 School Boundary Review	1112A – Administrative Boundary Review Process 1112B – Standard Boundary Review Process 1112C – School Boundary Review Committee 1112D – Holding Areas
	1115 Fraud Awareness and Prevention	1115A – Fraud Awareness and Prevention Notification Process 1115B – Contact Information for Regional Audit Manager
1200 Nurturing Community Partnerships	1201 Community Planning and Partnerships
	1202 Protocol for Partnerships with External Agencies	1202A – Partnership Agreement: Required Documentation Checklist 1202B – Partnership Agreement for SBRS Provider 1202C Partnership Agreement for non-SBRS Provider 1202D – SBRS Employee Confidentiality Agreement 1202E – Non-SBRS Employee Confidentiality Agreement 1202F – Parental Consent Form
	1204 Display of Flags
	1205 Community Use of Schools	1205A – Community Use Permit Fees 1205B – Custodial Fees

Table B

Policy Name	Procedure Name	Forms
A1 Governance Manual
A2 Board By-laws		Committee Terms of Reference
	A3:1 now replaced by 104 in Table A (above)
A4 now replaced by 102 in Table A (above)
A5 now replaced by 106 in Table A above.	A5:1 now replaced by 101 in Table A (above)
A6 now replaced by 107 in Table A above.
A7 Vacancy Board Member

Section B – School Operations	Policy Name	Procedure Name	Forms
B1 Health & Safety	See DP 700 Table A	B1:1 now replaced by 702 in Table A (above)
		B1:2 now replaced by 704 in Table A (above)
		B1:3 now replaced by 738 in Table A (above)
		B1:4 now replaced by 707 in Table A (above)
		B1:5 now replaced by 716 in Table A (above)
		B1:6 now replaced by 709 in Table A (above)
		B1:7 now replaced by 403 in Table A (above)
		B1:8 Playground Equipment
		B1:9 now replaced by 705 in Table A (above)
		B1:10 Small Appliances in Schools
		B1:11 now replaced by 706 in Table A (above)
		B1:12 Emergency Onsite Administration of Naloxone
		B1:13 now replaced by 404 in Table A (above).
		B1:17 now replaced by 702 in Table A (above).
B2 Code of Conduct		B2:1 now replaced by 416 in Table A (above)
		B2:2 now replaced by 401 in Table A (above)
		B2:3 now replaced by 413 in Table A (above)
		B2:4 now replaced by 414 in Table A (above)
		B2:5 Dress Code
		B2:6 now replaced by 415 in table A (above)
		B2:7 now replaced by 416 in Table A (above)
		B2:8 Staff Incident
		B2:9 now replaced by 416 in Table A (above)
		B2:10 now replaced by 416 in Table A (above)
		B2:11 now replaced by 416 in Table A (above)
		B2:12 now replaced by 416 in Table A (above)
		B2:13 Antiracism and Ethnocultural Equity
		B2:14 now replaced by 422 in Table A (above)
		B2:15 now replaced by 411 in Table A (above)
		B2:16 now replaced by 411 in Table A (above)
		B2:17 now replaced by 411 in Table A (above)
		B2:18 now replaced by 411 in Table A (above)
B3 Access to School Premises		B3:1 now replaced by 406 in Table A (above)
		B3:2 now replaced by 406 in Table A (above)
		B3:3 now replaced by 406 in Table A (above)
		B3:4 School Volunteers
		B3:5 now replaced by 416 in Table A (above)
B4 Field Trips		B4:1 now replaced by 201 in Table A (above).
		B4:2 now replaced by 201 in Table A (above).
B5 Instruction Program	B5 now replaced by 200 in Table A (above)	B5:1 now replaced by 205 in Table A (above)
		B5:2 Home Schooling	Parent Intent Form School Notice Form
		B5:3 now replaced by 218 in Table A (above)
		B5:4 now replaced by 203 and 204 in Table A (above).
		B5:5 now replaced by 209 in Table A (above)
		B5:7 Movies During Class	Approval Form
		B5:8 now replaced by 212 in Table A (above)
		B5:9 Textbooks
		B5:10 Rescinded
		B5:11 now replaced by 204 in Table A (above).
B6 Indigenous Self-Identification		B6:1 now replaced by 301 in Table A (above).
B7 Catholic School Council	Now replaced by 901 in Table A (above)	B7:1 now replaced by 901 in Table A (above)
B8 Admission of Students		B8:1 now replaced by 206 Admission of Students in Table A above.
B9 Religious Education	B9 Religious Education	B9:1 Religious Education Courses
		B9:2 now replaced by 306 in Table A (above)
B10 School Uniform	B10 School Uniform
B11 Protocol for Partnerships		B11:1 now replaced by 1202 in Table A (above)
B12 Environmental Education	B12 Environmental Education
B13 Equity and Inclusive Education	B13 Equity and Inclusive Education	B13:1 Equity and Inclusive Education
B14 Healthy Foods	B14 now replaced by 709 in Table A (above)	B14:1 now replaced by 709 in Table A (above)
B15 Fees for Learning Materials	B15 Fees for Learning Materials	B15:1 Fees for Learning Materials
B17 Copyright	B:17 Copyright	B17:1 Copyright

Section C – Business	Policy Name	Procedure Name
C1 Business	C1 Business
		C1:2 replaced by AP1106 Table A
		C1:4 replaced by AP1106 Table A
		C1:8 replaced by AP1109 Table A
		C1:9 replaced by AP1106 Table A
		C1:10 Perquisites
C2 Fair Labour Practices	C2 Fair Labour Practices – School Uniforms	C2:1 Fair Labour Practices – School Uniforms
C3 Expenditure Guidelines		C3:1 now replaced by AP1101 Table A
		C3:2 Advocacy Expenditure Guidelines
		C3:3 Advertising Guidelines
C4 Transportation	C4 Transportation
C5 Plant Operations		C5:1 Official Naming of Board Facilities
		C5:2 replaced by 717 Table A (above)
C6 Facility Partnerships		C6:1 replaced by AP1201 Table A
C7 Good Samaritan Trust Fund	C7 Good Samaritan Trust Fund	C7:1 Good Samaritan Trust Fund
C8 Pupil Accommodation Review	C8 Pupil Accommodation Review	C8:1 Pupil Accommodation Review

Section D – Safety & Security	Policy Name	Procedure Name
D1 Occupational Health & Safety	See AP 703 Table A	D1:1 Emergency Procedures for Natural Gas and Toxic Combustion Fumes
		D1:2 Roles and Responsibilities
		D1:2 a) Workplac e Inspection
		D1:2 b) Check List
		D1:2 c) Employee Accident/Incident Reporting and Investigation
		D1:2 e) Medical Treatment
		D1:3 Hazardous Material
		D1:4 Reporting Accidents to the Ministry of Labour
		D1:5 Volunteer Drivers
		D1:6 Hot Work Permit
		D1:7 now replaced with 1007 in Table A (above)
		D1:8 Confined Spaces
		D1:9 Hazard Recognition, Assessment and Control
		D1:10 now replaced with 729 in Table A (above).
		D1:11 Hearing Conservation
		D1:12 Lockout-Tagout
		D1:13 Machine Guarding
		D1:14 now replaced with 733 in Table A (above).
		D1:15 now replaced with 734 in Table A (above).
D:2 Emergency Preparedness		D2:1 replaced by 717 in Table A (above)
		D2:2 Lockdown
		D2:3 replaced by 717 in Table A (above)
		D2:4 Bomb Threat

Section E – Human Resources	Policy Name	Procedure Name	Forms
E1 Human Resources	E1 Human Resources	E1:1 Application Process for Occasional Teachers
		See AP 701 – Table A
		See AP 803 – Table A
		See AP 606 – Table A
		E1:6 School Secretaries Temporary Replacement
		E1:7 replaced by 804 – Table A
		E1:8 Absence Reporting	E1:8 Medical Certificate
		E1:9 Confidential Medical Records
		E1:10 Staffing Plan and Hiring Process
		E1:11 replaced by 804 – Table A
E2 Accessibility Standards for Customer Service	E2 Accessibility Standards for Customer Service	E2:1 Accessibility Standards for Customer Service
		E2: 2 Accessibility Standards for Information and Communication
		E2:3 Accessibility Standards for Employment
E3 Attendance Support		See AP 805 – Table A
		E3:2 Disability Management
E4 Discipline, Suspension and Dismissal	E4 Discipline, Suspension and Dismissal	E4:1 Discipline, Suspension and Dismissal
E5 Employee Mental Health & Well Being	See AP 604 – Table A
		E5:1 Employee Right to Disconnect from Work

Section F – Communications	Policy Name	Procedure Name	Forms
F1 Communications Systems	F1 now replaced by 1000 in Table A (above)	F1:1 now replaced by 1015 in Table A (above)
		F1:2 Use of Student Information and Image
		F1:3 Use of Personally Owned Computers
		F1:4 Security Incident Management Procedure
		F1:5 now replaced by 801 in Table A (above)
		F1:6 ICT Security Procedure
F2 Personal Information Management	F2 Freedom of Information and Protection of Privacy	F2:1 now replaced by 1002 in Table A (above)
		F2:2 Ontario Student Records	Order of Enclosures Access – student over 18 Access – student under 18 Notification of Student Transfer Request from Within Ontario Request from Outside of Ontario Verification of Content Access to OSR Parental Consent Parental Consent 2 Process for Transferring Inactive OSRs
		F2:3 Rescinded
		F2:4 now replaced by 202 found in Table A (above).
		F2:5 Secure and Responsible Use of Personal and Confidential Information
		F2:6 now replaced by 1006 in Table A (above)
		F2:7 Canada’s Anti-Spam Legislation
F3 Information and Records Management		F3:1 Information and Records Management
F4 Community Relations	F4 Community Relations	F4:1 now replaced by 405 in Table A (above)
		F4:2 now replaced by AP1205 in Table A (above).
		F4:3 now replaced by 208 in Table A (above)
		F4:4 now replaced by 1001 in Table A (above)
		F4:5 replaced by AP1204 Table A
		F4:6 replaced by AP1008 in Table A (above)	CDSBEO Social Media Guidelines for Employees

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