Pupil Accommodation Review

In March 2015, the Ministry of Education released the new Pupil Accommodation Guideline. The guideline required all school boards in Ontario to develop or revise their Pupil Accommodation Review policy. The Pupil Accommodation Review Guideline sets expectations for all school boards on managing and reviewing underutilized school space, including potential school closures, and for the greater coordination and sharing of planning related information between school boards and other community partners.

In response to the requirements outlined in the Pupil Accommodation Review Guideline, the Catholic District School Board of Eastern Ontario approved its current amended Policy C8: Pupil Accommodation Review on October 20, 2015 along with a corresponding Administrative Procedure C8:1.

 

Commencement of the Cornwall Area Pupil Accommodation Review

The Catholic District School Board of Eastern Ontario is committed to providing quality education to students through programs and facilities that support academic achievement and well-being and to ensuing effective stewardship of the resources of the Board. In accordance with Policy C8: Pupil Accommodation Review, all facilities of the Board are part of an on-going review to identify the most effective pupil accommodation review arrangements for the delivery of all elementary and secondary programs.

The Cornwall Area has been identified as being under capacity in 2015-16 with forecasted continued enrolment decline in the coming years, necessitating a Pupil Accommodation Review.

At the Regular Board Meeting on October 4, 2016, the Board of Trustees approved the commencement of the Cornwall Area Pupil Accommodation Review Process.

The schools that make up the Cornwall Area Review are as follows:

• Bishop Macdonell
• Holy Trinity
• Immaculate Conception
• Sacred Heart
• St. Anne
• St. Columban’s
• St. Peter
• St. Joseph CSS
• St. Matthew CSS

 

The inclusion of the above-noted schools in an accommodation review process does not mean that it will close. Accommodation reviews are designed to look at a grouping of schools to determine the best solution for everyone involved in the process. While the initial staff report may contain a proposed option that impacts these schools, the final decision by the Board to move forward with a recommendation will not take place until after the consultation period.

Parents and guardians are encouraged to review the following documents to gain a better understanding of the Pupil Accommodation Review Process and how they can provide their feedback and input.

• Appendix 1 – Initial Staff Report to the Board – October 4, 2016
• Appendix 2 – Current Cornwall Attendance Boundary Map
• Appendix 3 – Proposed Cornwall Attendance Boundary Map – Staff Preferred Option
• School Information Profiles:
  • Appendix 4 – Bishop Macdonell
  • Appendix 5 – Holy Trinity
  • Appendix 6 – Immaculate Conception
  • Appendix 7 – Sacred Heart
  • Appendix 8 – St. Anne
  • Appendix 9 – St. Columban’s
  • Appendix 10 – St. Peter
  • Appendix 11 – St. Joseph CSS
  • Appendix 12 – St. Matthew CSS
• Policy Information
  • Appendix 13 – C8:Pupil Accommodation Review Policy
  • Appendix 14 – C8:1 Pupil Accommodation Review Administrative Procedure
  • Appendix 15 – ARC Terms of Reference

 

Additional Information

• Ministry Letter, February 2016 – Pupil Accommodation Review Guide
• Ministry Memo 2016:B01 Guide to Pupil Accommodation Reviews
• Ministry of Education, Guide to Pupil Accommodation Reviews
• Ministry of Education, March 2015 – Pupil Accommodation Review Guideline
• Ministry of Education – Administrative Review of Accommodation Review Process
• Pupil Accommodation Review FAQs

 

Important Dates and Documents

• Tuesday, October 4, 2016 – Board approved the commencement of a Pupil Accommodation Review for the Cornwall area:
  • Pupil Accommodation Review Presentation – October 4, 2016
  • Letter to Parents – ARC Announcement – October 5, 2016
  • Press Release – ARC Announcement – October 5, 2016
• Wednesday, October 26, 2016 – 6:30 p.m.
  • ARC Orientation Meeting Agenda – October 26, 2016
  • Letter to ARC Members – for October 26, 2016 Orientation
  • ARC Orientation Presentation – October 26, 2016
  • Enrolment and Demographics Presentation – October 26, 2016
  • ARC Orientation Meeting Minutes – October 26, 2016
• Wednesday, November 9, 2016 – 6:30 p.m. Accommodation Review Committee (ARC)
  Working Meeting #1 – St. Joseph CSS, 1500a Cumberland St., Cornwall – Library
  • ARC Working Meeting #1 – Agenda
  • ARC Working Meeting # 1 – November 9, 2016
  • ARC Working Meeting #1 Minutes – November 9, 2016
• Monday, November 21, 2016 – 9:30 a.m. Meeting with City of Cornwall
  St. Joseph’s CSS. 1500a Cumberland St., Cornwall – Library
  • City of Cornwall, November 21, 2016 – Agenda
  • ARC Working Meeting, City of Cornwall, November 21, 2016 – Minutes
  • Combined PAR City of Cornwall Meeting, November 21, 2016
• Wednesday, November 30, 2016 – 6:30 p.m. Public Meeting #1
  St. Joseph’s CSS, 1500a Cumberland St., Cornwall – Cafeteria
  • Invitation to Attend Public Meeting #1
  • Press Release – Public Meeting #1
  • Loop Slides – Public Meeting #1
  • Presentation – Public Meeting #1
  • Presentation Boards – Public Meeting #1
  • ARC Public Meeting Minutes – November 30, 2016
• Wednesday, December 7, 2016 – 6:30 p.m. Accommodation Review Committee (ARC)
  Working Meeting #2 – St. Joseph’s CSS, 1500a Cumberland St., Cornwall – Library
  • ARC Working Meeting #2 – Agenda
  • ARC Working Meeting #2 – Minutes
• Wednesday, January 18, 2017 – 6:30 p.m. Accommodation Review Committee (ARC)
  Working Meeting #3 – St. Joseph’s CSS, 1500a Cumberland St., Cornwall
  • ARC Working Meeting #3 – Agenda
  • ARC Working Meeting #3 – Presentation
  • ARC Working Meeting #3 – Minutes
• Wednesday, February 8, 2017 – 6:30 p.m. Accommodation Review Committee (ARC)
  Working Meeting #4 – Cornwall Board Office, 835 Campbell St., Cornwall
  • ARC Working Meeting #4 – Agenda
  • ARC Working Meeting #4 – Presentation
  • ARC Working Meeting #4 – Minutes
• Wednesday, February 15, 2017 – 6:30 p.m. Public Meeting #2
  St. Joseph CSS, 1500a Cumberland St., Cornwall – Cafeteria
  • Invitation to Attend Public Meeting #2
  • ARC Public Meeting #2 – Presentation
  • ARC Public Meeting #2 – Minutes
• Tuesday, March 7, 2017 – 6:30 p.m. Public Board Meeting – Staff Report #2 to the Board of Trustees
  Kemptville Board Office, 2755 Highway 43, Kemptville
  • Staff Report – Report #2
  • Appendix 16 – ARC Working Committee Members
  • Appendix 17 – ARC Working Committee Meetings – Agenda, Minutes & PowerPoints
  • Appendix 18 – FAQ’s
  • Appendix 19 – Proposed Modified Option 2 Attendance Boundary Map
  • Appendix  20 – Public Meetings – Press Releases, Letters of Invitation, Meeting Minutes & PowerPoints
  • Appendix 21 – Correspondence Received from PAR Email Address
  • Appendix 22 – Commencement of Pupil Accommodation Review Process – Press Release and Letters of Notice
  • Appendix 23 – Meeting with City of Cornwall – Agenda, Minutes, and PowerPoint
  • Appendix 24 – Local Press Articles
  • Trustee Meeting – Presentation

* For the Initial Staff Report and the accompanying appendices please see Appendix 1 through 15 posted on this page.

• Tuesday, April 4, 2017 – 6:30 p.m. Public Board Meeting – Public Delegations to the Board of Trustees
  Kemptville Board Office, 2755 Highway 43, Kemptville
  Members of the public wishing to present as a delegation to the Board of Trustees at the April 4, 2017 meeting must complete the Delegation Application Form and submit it to PAR@cdsbeo.on.ca no later than 4 p.m. on Friday, March 24, 2017.
  • Public Delegation Application Form and Instructions

*No public delegations were received for presentation at the April 4 meeting.

• Tuesday, May 2, 2017 – 6:30 p.m. Public Board Meeting – Final Staff Report #3 to the Board of Trustees
  Kemptville Board Office, 2755 Highway 43, Kemptville
  • Final Staff Report
    • Staff Report – Report #3
    • Staff Report – Report #3 – Board Resolution (Final Recommendation)
  • Staff Report – Report #2
    • Staff Report – Report #2
    • Appendix 16 – ARC Working Committee Members
    • Appendix 17 – ARC Working Committee Meetings – Agenda, Minutes & PowerPoints
    • Appendix 18 – FAQ’s
    • Appendix 19 – Proposed Modified Option 2 Attendance Boundary Map
    • Appendix  20 – Public Meetings – Press Releases, Letters of Invitation, Meeting Minutes & PowerPoints
    • Appendix 21 – Correspondence Received from PAR Email Address
    • Appendix 22 – Commencement of Pupil Accommodation Review Process – Press Release and Letters of Notice
    • Appendix 23 – Meeting with City of Cornwall – Agenda, Minutes, and PowerPoint
    • Appendix 24 – Local Press Articles
  • Staff Report – Report #1
    • Appendix 1 – Initial Staff Report to the Board – October 4, 2016
    • Appendix 2 – Current Cornwall Attendance Boundary Map
    • Appendix 3 – Proposed Cornwall Attendance Boundary Map – Staff Preferred Option
    • School Information Profiles:
      • Appendix 4 – Bishop Macdonell
      • Appendix 5 – Holy Trinity
      • Appendix 6 – Immaculate Conception
      • Appendix 7 – Sacred Heart
      • Appendix 8 – St. Anne
      • Appendix 9 – St. Columban’s
      • Appendix 10 – St. Peter
      • Appendix 11 – St. Joseph CSS
      • Appendix 12 – St. Matthew CSS
    • Policy Information
      • Appendix 13 – C8:Pupil Accommodation Review Policy
      • Appendix 14 – C8:1 Pupil Accommodation Review Administrative Procedure
      • Appendix 15 – ARC Terms of Reference

 

Public consultation is at the heart of the accommodation review process. Two public meetings are to be held by the Accommodation Review Committee, as well as a number of additional working group meetings. The goal is to engage a wide range of school and community groups to participate in the consultation in order to gather feedback on the proposed accommodation options, developed by staff, to present to the Board of Trustees for their consideration. Committee members include principals, parents, and Board planning staff.